Contract educators in the Supervised Phase of their two-year evaluation cycle should receive a written summative evaluation report by May 1st. The summative evaluation should be based on evidence collected during the entire two-year evaluation cycle. This includes formal observations (with pre- and post-observation conferences), informal observations, and other artifacts such as assessment tools, commendations, etc. Every element of a component need not be rated, but any element that is rated must be evidenced-based and documented.
A draft of the Evaluation Report must be given to the educator at least 48 hours prior to the summative evaluation meeting. This meeting should not be combined with a post-observation conference meeting; they have two distinct scopes and purposes. The Evaluation Report should be reviewed at the meeting and adjustments made, if appropriate. The summative evaluation meeting provides the educator an opportunity to share additional information and artifacts with the evaluator.
The educator must sign the report – this only indicates that the report was received and does not indicate agreement with its contents. Make sure you receive a copy of the report reflecting your signature and the evaluator’s signature. If you feel that any aspect of the evaluation report is inaccurate, unjust, or incomplete, you may submit a written rebuttal statement to the evaluator and request that it be included with the report. This should normally be done within thirty (30) days of receipt of the evaluation report.
Review contract Article 27, Evaluation, and the Educator Handbook for Professional Growth and Evaluation for additional information regarding the required forms, timelines, and procedures.